- To respond to complaints quickly and efficiently
- To deal with the complaint at the lowest practicable level consistent with natural justice.
- To safeguard the legitimate interests of parties to the complaint and the process.
- To be informal, non-juridical but be, and be seen to be fair.
- To reach a clear conclusion that will be communicated to the complainant.
- To advise the complainant of the relevant appeal procedure if they are unhappy with the decision.
This procedure does not affect the complainant’s statutory rights.
CTC therefore has a full complaints procedure and a disciplinary code that represents a minimum standard of expectation that will apply to all complaints and disciplinary procedures at any level within CTC. A full copy of the procedure can be obtained below.
Monitoring complaints on the forum
Both full Council and Council Committee which oversees the Complaints Procedure have debated the monitoring of complaints on the forum a number of times.
On each occasion the subject has been debated it was concluded that staff could not effectively deal with complaints raised on the forum, a policy that is also applied to members’ letters to Cycle magazine. Moderators and the Editor have been briefed on this policy and asked to remind users of the procedure whenever appropriate.
The main reasons that staff should not participate were:
- The forum cannot provide adequate record keeping, privacy or data protection controls which are provided by the complaints procedure.
- Some of our services such as insurance are externally regulated and we have to respond directly to the complainant.
- The forum is a place for debate and comment, Council felt it is an inappropriate use of staff time to have debates about complaints in this environment.
- Staff work to the policies of Council and it is inappropriate for staff to be commenting on Council policy in this environment.
First and foremost please make sure that the relevant part of CTC knows if you have any issues at all with our service so they can be recorded and dealt with at source.
If you do not get a response or you are not happy with the answer you contact the Chief Executive or Councillor directly.